Your bookkeeper stole ONE MILLION DOLLARS from your company.

Well, maybe not…yet.

Or could this be true, and you just don’t know it?

The highest return on investment (ROI) in your small business might just come from proper cash controls. The article linked below illustrates why.

TL;DR – A bookkeeper in San Antonio (allegedly) stole ONE POINT SIX MILLION DOLLARS ($1.6M) from her employer over a four-year period before getting caught.

The article references five additional cases, also in San Antonio, for another $1.3M stolen (allegedly) from five other companies and one non-profit by five different bookkeepers.

There are probably dozens or hundreds more cases not yet discovered, just in San Antonio.

The bookkeeper featured in the article (allegedly) “was responsible for managing the firm's financials, including paying bills and handling payroll, and had access to at least one of its bank accounts and a company debit card.”

Alarm bells blasted at 11 when I read that sentence.

If you trust one person in your small business with more than you should, then you are inviting theft.

If you do not review your company’s bank activity regularly, then you are inviting theft.

You are busy. You trust someone more than you should. You cannot imagine that SHE or HE would do such a thing.

But you take the risk it could happen to you until you remove that opportunity to steal.

If this opportunity exists in your business, Data Make You Smile can help you by building a custom data tool – the DMYS Cash Box – that you can use to capture and review all your bank transactions.

It will not correct the lack of controls and lack of segregation of duties that created that opportunity. (We can help you with that separately if you wish.)

But the DMYS Cash Box will give you an understanding of where your cash comes from and where it goes, so you can prevent the sinking feeling from discovering theft in your business.

It works with all historical and future transactions available for download from your bank.

It puts all your cash transactions in one place, outside your accounting system and accessible only to you, the owner.  

Someone with the opportunity to steal from you won’t even know you have it.

The DMYS Cash Box empowers you to:

· Sort and filter cash disbursements by payee and see the pattern and scope of unfamiliar (and fraudulent) Venmo transactions tied to a company debit card (a theft example in the article).

· Parse a specific date range to identify payroll checks not posting correctly or double posted (another theft example in the article).

· Search for a specific dollar amount that a customer said they wired to your account so you can confirm that you received it.

· Ask your staff timely questions that might save you money by uncovering subscription services not cancelled or rate increases imposed by your vendors.

· Prevent embezzlement of cash from your business

To build a custom DMYS Cash Box for your business, we use sample data that you download from your bank’s online portal.

You never share your bank login information with Data Make You Smile.

And the completed DMYS Cash Box resides on your own computer or server and accesses your company’s transaction history from your computer or server. No cloud hosting is necessary, so there is no potential compromise of your bank information.

If you have even the slightest concern about the opportunity for someone to steal from your business, order your DMYS Cash Box today at https://cashbox.datamakeyousmile.com/.

The first eleven (11) small business owners who use promo code “VIGILANCE11” at checkout get the DMYS Cash Box for only $11.00.

After five minutes using the DMYS Cash Box, you will wonder why you never had this tool before, and you won’t want to live without it.

Guard your cash and gain peace of mind from knowing where it comes from and where it goes.

After the first eleven purchases, the price goes back to $497.00. But even at that price, the ROI is a theoretical 9,960% if the DMYS Cash Box prevents just $50,000 of theft in your business.

The ROI from the peace of mind and control it gives you is off the charts.

Go to https://cashbox.datamakeyousmile.com/ now and use promo code “VIGILANCE11” at checkout to get your own custom DMYS Cash Box for only $11.00 before the promo code is gone.

You will be glad you did.

P.S. – Find the article referenced here at: https://tinyurl.com/DMYS-Vigilance

P.P.S. - Please share this with Small Business Owner friends who would benefit from this post. And let me know how I can help you and your business.